Welcome to Eval Insights
Smarter Tracking. Stronger Support.
​
Built by a school psychologist who understands the pressure districts face, Eval Insights is more than just software—it’s a strategic solution for managing growing special education demands with clarity and confidence.
​
As student needs rise and evaluator shortages strain resources, Eval Insights gives you what you’ve been missing: real-time visibility into evaluation workloads, caseload trends, and staffing needs—all in one intuitive, customizable platform.
With clear dashboards and actionable insights, district leaders can move from reactive to proactive—supporting compliance, reducing evaluator burnout, and ensuring students get the timely services they deserve.
​
Ready to take control of your evaluation system?
Let’s plan smarter—together.
THE CHALLENGE
Special Education Demand Is Surging
Over the past decade, school districts across Texas have experienced a dramatic increase in the number of students receiving special education services. Since 2015, the special education population has grown by more than 37%, creating an urgent and sustained demand for high-quality, timely evaluations.
​
Yet despite this rising need, the number of qualified school psychologists and educational diagnosticians has not kept pace. In fact, evaluator-to-student ratios now exceed 2,000:1 in many Texas districts—quadruple the National Association of School Psychologists’ (NASP) recommended ratio of 500:1.
​
This mismatch between demand and staffing capacity is no longer just a logistical concern—it’s a systemic risk. The consequences are showing up in every corner of the process:
-
Evaluator burnout is climbing as professionals are asked to manage more cases than is sustainable.
-
Missed timelines are becoming more common, placing districts at risk for non-compliance with state and federal regulations.
-
Students wait longer for eligibility decisions, delaying access to the services and supports they need to thrive.
Districts aren’t just stretched—they’re operating in a reactive state, where overburdened staff are putting out fires instead of proactively planning. Without intervention, this pattern threatens not only compliance, but also evaluator retention, family trust, and student outcomes.
THE OPPORTUNITY
Shift from Reactive to Strategic
Eval Insights was created to fill this gap. By providing a centralized, real-time tracking system, districts can shift from fragmented, reactive evaluation management to a strategic, data-informed approach. Leaders gain the clarity they need to:
-
Monitor workloads across campuses and evaluators
-
Flag high caseloads before they lead to missed deadlines
-
Allocate support where it’s needed most
-
Plan for future staffing with precision, not guesswork
Proactive planning is not just a best practice—it’s a safeguard for compliance, evaluator sustainability, and student success.